Planning Accessible Meetings and Conferences: A Suggested Checklist and Guide
The University of Maine Center for Community Inclusion and Disability Studies (CCIDS), Maine’s University Center for Excellence in Developmental Disabilities; and Speaking Up for Us of Maine (SUFU), Maine’s Self-Advocacy Network; have collaborated on a publication, Planning Accessible Meetings and Conferences: A Suggested Checklist and Guide (PDF).
The checklist is an accessible PDF and is designed to help any person, group, or organization plan a meeting or conference that is inclusive and welcoming for everyone. It offers helpful suggestions in many areas of event planning, including choosing a location, using respectful language for registration questions about accommodations, and tips on refreshments and meals. Its purpose is to provide practical recommendations that promote meaningful participation for everyone. The checklist may be completed electronically or printed and filled out by hand.
As the first draft of Planning Accessible Meetings and Conferences was nearing completion, CCIDS staff and SUFU members formed a workgroup and reviewed the 15-page checklist word-by-word. Any difficult or confusing words were replaced with shorter, less complex words. Self-advocates agreed, however, that some difficult words were important to learn and these appear in the glossary at the end.
Planning Accessible Meetings and Conferences: A Suggested Checklist and Guide was developed and field-tested with funding from the U.S. Department of Health and Human Services, Administration for Community Living, Administration on Intellectual and Developmental Disabilities Grant No. 90DD0005.